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The Best Way of Monitoring Social Media Usage by Your Employees

Monitoring Social Media Usage by Your Employees

Easy Internet access at any working place has become a shared problem for all employers. Each business owner wants to see maximum productivity from every worker. However, various websites and social media often serve as a major distraction for employees. This is why employee social media monitoring software has become so popular in recent years.

It is definitely easy to monitor the Internet activity of a company’s workers, especially with such tools as Work Examiner. Meanwhile, there are a number of nuances to take into consideration. Is such monitoring truly necessary? Is it legal, or are you interfering with your staff’s privacy? What is an efficient strategy for this issue? We will go through the most common questions thoroughly.

What Is the Main Reason for Monitoring Employee Internet and Social Media Usage?

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Many employers are already monitoring social media profiles of their personnel to find out whether they are being accessed from the working place. This is not a way of asserting dominance or restricting the employees but a simple desire to maintain a healthy and efficient working environment.

Social media is undoubtedly an important part of nearly every person’s life. Nevertheless, while some people have one or two profiles on Facebook and Twitter, which they refresh occasionally and in their spare time, others have a number of different social media accounts and tend to check them frequently. This means that such people would spend a considerable amount of time doing things unrelated to work. Of course, if they had an opportunity to do so. This is why monitoring their social media usage serves as a preventive method that ensures desirable productivity.

Of course, this does not mean that you have to ban any social media usage in the workplace and punish your workers every time you see them logging into Facebook. Allowing a certain amount of time on social media websites will help your workers to have some rest, which essentially improves their productivity as well. Not to mention there is always a human factor and in some cases, the employees will need to solve personal matters as soon as possible, instead of darting off home.

A healthy working environment is built on mutual trust between an employer and employee, as well as on transparent and explicitly discussed terms.

How to Start Monitoring Social Media Usage in the Workplace?

Before installing some kind of monitoring software, this should be explicitly stated in your legal policies. The most successful companies have their own Internet Usage Policies that ensure top performance from every worker and mutual understanding of the rights and responsibilities.

An Internet Usage Policy includes rules and regulations regarding Internet access at the workplace and during working hours. It is important to make sure that everyone understands the rules completely and agrees with them. This is essential for developing a trusty relationship between a boss and staff members.

Another purpose of such a policy is protecting the employees. If they know that they are being monitored, there will be no uncomfortable situations like having to discuss their Internet usage and giving them a letter of reprimand.

The protection is also necessary in cases of harassment or blackmailing between the workers. Unfortunately, situations of such misconduct still take place and monitoring employees’ social media usage can help in preventing or solving them.

Moreover, in addition to boosting the performance of all employees, the company receives certain protection as well. Even though such instances are rare, there is a possibility of workers using company Internet for conducting illegal activities. In this case, the company is not legally responsible, because such conduct is prohibited by the policy.

After designing and implementing this policy, you can start incorporating employee monitoring software.

How to Use Monitoring Software for Tracking Social Media Activity of Employees?

Work Examiner is accessible and handy software, which allows blocking certain websites and monitoring various Internet activities. In order to start tracking social medial usage of your employees, you will have to download the application from the official Work Examiner website. The software is user-friendly and easy to understand. In addition, our customer support will be glad to answer any of your questions.

After installing it on all necessary computers, you will be able to use one of them as an Administrator to monitor any activity you need.

With Work Examiner, you will be able to gather the following information:

  • How much time is spent on a certain computer, websites, and by specific employees;
  • Which websites are being accessed and at what time;
  • What search requests are on different searching engines (Google, Bing, etc.);
  • What files are being downloaded and uploaded from the company computers, and more.

After gathering the information, you can make anything you want with it. In case employees violate your policies, you can take any necessary measures. Or you can make Work Examiner show a preventive message to the users who visit unwanted websites. Try all the benefits yourself!

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